Microsoft Outlook 2007 Tip

Save and Reuse Tables
Do you frequently create the same type of complex table, such as a financial table or tables to use for custom page layouts? If so, you can save that table for easy insertion into any document by storing it in the Quick Tables gallery. Here’s how:

Select the table, and then press ALT+F3 to open the Create New Building Block dialog box. Type a name for your table, click the Gallery drop-down arrow, and then choose Tables from the list. You can set other options as well, such as choosing or creating a category for your table, which affects where in the Quick Tables gallery it is stored. By clicking the Save in drop-down arrow, you can indicate the template in which you want to store the table. However, if you leave the default Building Blocks.dotx as the Save in location, your table will be available to you for use in any document.

To access your saved table, on the Insert tab, click Table, and then point to Quick Tables.
Outlook Training

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Microsoft Visio 2007 Tip
Create Custom ScreenTips for Shapes
Shape ScreenTips in Microsoft Office Visio are the boxed text that appears when you point to a shape. Some Visio shapes have built-in ScreenTips—usually the name of the shape (such as the name of a workflow step). However, you can edit existing ScreenTip text or create new ScreenTip text for shapes that don’t have a built-in ScreenTip.

To create or edit a ScreenTip:
1. Select the shape.
2. On the Insert menu, click either Shape ScreenTip or Edit Shape ScreenTip, as applicable.
3. In the Shape ScreenTip dialog box, type or edit the ScreenTip text.
4. Click OK.
Visio Training

John Ficorelli is an executive trainer on many of the most used computer software programs.

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